How to send a follow up email after interview with No Response? Manual with the Samples

Anton Shabatov - April 3, 2018 - 0 comments

follow up email after interview

The following situation will sound familiar to most of you. Every time after the interview you are eager to get the reply from your prospective employer or potential business partner. A few days are over and there is still no answer. They have some serious reasons for that without a doubt. You may be sure these reasons are not about you in any case. Even more, this could be a perfect chance to lead up the ball.  And we will tell you what you can actually do in this particular situation. We have gathered in this article some of the best follow up email samples. Just to know what to write when you don’t get a response after the interview. Keep in mind that it’s a bad idea to send this kind of emails the next day after your interview. No matter whether it went in person or via phone. The chances are too high that by doing so you will ruin the enjoyment of your interviewers. 

“See what’s next.
Remove risky, 
hard bounce, disposable, duplicates.”
Let’s check it

There are 3 types of emailing after an interview. The first letter should be sent to your prospective employer following the interview. The next email, an intermediate, or an additional one. And the third one is a check-up letter. In any case, it’s better to send at least one email expressing gratitude to the recruiting manager or company management for taking their time. Also, it is quite nice to emphasize your positive attitude and faith in promising future cooperation. 

In some cases, it’s not days, but whole weeks after the meeting, and there’s still no answer from the recruiter. Don’t fall in despair, act! Send them a registration confirmation email, it is always a perfect solution. Or, you may send a message to the recruiting manager with a request to keep in touch and inform you if there is a vacancy or any other interesting information. One way or another, our tips on how to send a follow-up email after an interview will help you raise your chances next time. 

Overview: Writing a follow-up email after the interview

As numerous studies show, more than 90% of employers would not mind receiving letters of gratitude regularly. Moreover, almost 60% of candidates never send them at all. Use this piece of advice and send them a short thank you note. This way you will immediately go around more than 50% of the other contest participants. In addition to gratitude, express your excitement and eagerness for the proposed position.  

“Decide if You Want to Go Positive or Negative.
I mean your email campaign”
Go Positive

Good follow up email after an interview also has a well-formed subject line. Take a look at some of them:

  • Thank you Mr. Jones!
  • Thank you for your time!
  • Thank you for giving me such an opportunity!
  • Your advice was very valuable!
  • Pleased to meet you! I appreciate the new experience! Thank you!

After expressing gratitude for giving you the time, it is worth emphasizing the fact that your talents and skills correspond to the requirements of a vacant position to the utmost. 

Another effective move is when you turn to some important details from the interview in order to find a response from the employer. These may be statements made during the conversation, an accurate description of some essential issues as for the position or you personally as a candidate. Show your genuine enthusiasm and belief that you are exactly the one they need.

How to write a follow-up email after an interview: Basic Tips

Firstly, remember about the time. As it was already mentioned, it is not appropriate to write the next day and ask about the decision. This will show your desperation and can diminish your value in the recruiter’s mind. Express your passion but remain professional. Despite the fact that in most cases we look for a job in order to pay bills, still, enthusiastic candidates are more often appreciated. The more you show how excited you are about the future collaboration, the higher chances to get the job. However, you need to show your professionalism. Too much emotion can signal about your desperation as well. So be focused on the important information. Also, do not allow yourself to show your angriness because of the long waiting. Keep your email simple. Do not add complicated phrases or long sentences. In most cases, a straightforward message is the best way to express your thoughts and views. Questions like “Is the opening still available?” or “Do you have any news considering our interview” are effective and easy to answer.

“Show Me My Email campaign.
Do you Remove risky, 
hard bounce, disposable, duplicates?”
Let’s check it

“By the way, one of the best ways to maintain and improve the deliverability and openness score is by checking email addresses. Using online email verification you can avoid bounces, catch-all, dead emails. You increase email deliverability, save your domain email, enhance the open rate. By clearing email lists from dead emails you save your domain, IP, and other indicators.”

So you ask how to write a follow-up email after an interview? We offer a simple action plan:

  • start with a greeting (we would recommend you to write it in an official form) by calling the employer by his or her name;
  • if  different people conducted your interviews at each stage, then it would be a good idea to write individual emails to each of them;
  • clearly say that you are thankful for their time taken, and write that you are genuinely interested in the vacancy;
  • mention that you have a clear vision of where the company is moving, say how much you support its plans and  state that you are ready to become part of its large mechanism;
  • don’t forget to tell your interviewers about your professional experience as well as useful skills, explaining how they may become of help to the business;
  • complete your email stating that you are willing to provide any necessary information about yourself;
  • emphasize that you would really appreciate it to be informed about the timeframe of the resolution they will make. 

Now, we will talk about how to send a follow-up interview email, highlighting each step and reviewing it in more detail. Well, as you remember, there is no fate but what we make

Start by choosing the right subject line

There is always room for a quick reminder. Subject line in any business email is essential. It really seals your email’s fate. If you know what subject line to place, then your emails never get to the Unread folder. So what is the best subject line? It is simply your reply to the receiver’s previous message.  Everyone knows that familiar abbreviation ‘Re:’. If you want your email to be read, then type something like ‘Re: Interview on Monday, Jul 18 at 11 a.m.’. A high opening rate of these emails is well-known now, therefore the spammers use this trick too. Talking about business correspondence, people you write to know you. Your subject line is referred to a real event, and the chances are high that they actually remember you. That’s why you don’t need to start another thread. 

Take note of the following example of a follow up email after interview:

Subject: Thank you for the joy of learning more about “Best Information Technologies”

Dear Brad Adams,

Thank you for taking the time to discuss with me the vacancy for the position of PR manager in the company “Best Information Technologies” yesterday afternoon. I was pleasantly surprised by your innovative approaches in this industry. 

Everything you said about the vacant position is fully consistent with my interests and beliefs. Therefore, I want to assure you that my professional experience would be valuable in the business, and my skills would help bring your business to a new level. 

I also pondered about your interest in my visionary on creating effective PR campaigns. I can say with confidence that these strategies do work, and I’m ready to share this knowledge. 

Below I have attached the files where you will find some of my projects. They will clearly demonstrate what exactly I am ready to offer and how this can be implemented in practice. Please do not hesitate to let me know if you need any more additional information. 

Looking forward to your call at the end of this week, as agreed. 

Thank you once again, 


Mark Blaine

The Body of Follow Up Email after an interview

Make the main body of your email clear, just like the subject line. If you get no reply after the interview, you should pay attention to the issue of the main body in your follow up email. Have no fear, ask direct questions and demonstrate your interest in the vacancy. There are two ways to write the follow-up note. They depend on whether you sent a thank-you email or not. If you did: 

  • Specify the reason of your writing (say that you had an interview on a specific date and time);
  • Mention your interest in the position;
  • ask for some extra information.

If you didn’t send a thank-you email:

  • Begin with expression of gratitude to the interviewers and their interest to your candidacy (don’t forget to specify the date);
  • State your willingness to accept the job offer;
  • Indicate that the purpose of this email is to inquire about the hiring process;
  • Once more thank your interviewers and finish the email.

If your follow up email after the interview  included a tank-you note and you still did not get a response, send a verification letter. This type of letter is sent if there is no reply from a prospective employer more than 2 weeks after your meeting. 

The text should be as concise as possible. It is necessary to clarify that you need some extra information, but do it in a non-intrusive kind of way, do not be overzealous:

  • indicate the vacancy you were interviewed for in the subject line ;
  • state the question in no more than one paragraph, emphasizing you are still looking for work and need updated information;
  • thank and send this letter to a prospective employer who most likely will give feedback.

Among all the follow-up email examples, take note of this option:

Subject: Checking RE: freelance reporter position

Dear Camilla,

I hope all goes well with you! I just wanted to check, if you could share some updated information as for the position and if any decision was made about it. I would be more than happy to take up my duties at the earliest possible time, and to get acquainted with the staff. I am looking forward to the meeting! If there is anything else I could provide to help in making the decision, please, let me know.

Thank you for your time,


Brenda Walsh


[email protected]

Do Not Overfill Your Email Too Much

Do you still remember our key tips? Make your email as simple as it could be. It means that you do not stuff your email with some extra details or references. All it is aimed at is for you to receive some updates concerning your current situation.  Make your follow up email after no response short and clear. The quicker your readers finish reading your email, the more likely they will reply. But still, keep it meaningful and don’t cut out what is really important. It will definitely help your interviewer to draw attention to you and your interview. 

A lot of people are interested in a follow-up email after a phone interview. The same rules apply here. But there are times when you did not find the employer, but it was he who found you. Recruitment managers often invite several people for an interview on the same day. Thus, they try to attract as many interested candidates as possible, as well as sieve away those who are not interested. If you are interested in a vacancy, confirm this. And also thank them for the time and interest shown in your candidacy. It is important to emphasize the interest, but it must be done in the most concise form. In this case, the specifics are appreciated: tell them what attracted you and why. To emphasize your motivation, attach your CV and a cover letter.

Here’s what an email might look like after a telephone interview:

Subject: Thanks for the opportunity, Ron Birginman!

Dear Ron Birginman,

Thank you for your time yesterday. I really would like to know more about the Construction Vector company. I would be glad if you share my methods of doing business. I am particularly impressed by the modern technologies you use in construction. 

I look forward to a personal meeting with you, as well as a discussion of the details of our cooperation.

Please take a look at my CV and cover letter that I attached.


Jack Nixon

Be sure, after such an email your phone will ring again very soon. After you are asked to come to a meeting, do not relax. Since you need to send a second thank you email. 

By the way, if after a telephone interview, you realize that the vacancy is not suitable for you, you should still send a thank you note. Indicate in the message why the potential position does not suit you. Specify that you want to stay in touch in the future if the company has a suitable vacancy for you. We recommend you not to burn the bridges behind you in the labor market. 

Set yourself apart from other candidates

In your follow up email for a job interview, there must be a paragraph where you explain why you are better than other candidates. What is your difference, what opportunities will be open for a particular company if they hire you.You can also offer a hiring manager to ask some additional questions. And as a final part of the email, write that you expect the answer with great impatience. Of course, you can use this example for a follow up email after phone interview too.


Subject: Thank you for your time and consideration!

Dear Mrs. Brighton,

Thank you very much for taking a few minutes of your time to talk with me about the position of an advertising agent. It would be great to see you again and learn more about the vacancy.

I am unspeakably glad about the prospect of becoming a part of the Advertising Ok company. I was particularly interested in the information about the launch of the upcoming marketing campaign to promote the brand of your company. I am overwhelmed with wonderful ideas and I am eager to help you in this matter. Moreover, I have rich experience in this area, which I am ready to share with you. 

After our conversation, I felt confident that my skills, as well as my interest in this industry, will allow me to implement many original projects as part of the positioning of Advertising Ok as a reliable company in the market. 

Please, do not hesitate. If you need any further information about my professional experience or case studies, let me know. I will gladly provide everything that is required. 

Looking forward to your reply,
Thank you,

Best Regards,
Donna Martin


[email protected]

End with a signature and your contact info

Of course, the follow-up email after the interview with no response should have your personal signature and your contact information at the end. Indicate your phone number and email. It is always better to have a separate block that stands out of the general text of the letter. This way it will be more noticeable. It’s always easier to contact you when personal data can be easily and quickly found.

Still No Response After Interview?

It is a common situation though. Many candidates receive answers that the recruiters still need some time to make a decision. In some rare cases, they may specify what they are working on considering the hiring process. But the vast majority of replies are just vague. However, you may use their reply email as an opportunity to stay in touch and to provide the opportunity to contact again later. You may write something similar to this: ‘Thank you for your reply. Could you specify the timeframe for the next step I should take?
Or when could I ask you for updates again? I am very enthusiastic about working with your company, but I know that decision making is a time-consuming thing. Therefore I wouldn’t like to follow up more often than it is needed’. Also sending an email after an interview within 1 day is bad practice for any jobs

Be Patient

This point is like a tread through the article, as you may notice. The fact is some people consider their email should be answered immediately. But we are talking about business correspondence. Even in the case of working with only job applications, the recruiter can read dozens and even hundreds of emails daily. Therefore give them some 48 hours (or more) to get to your letter. Although if you believe it’s the right time to take things under your personal control, you can choose another interviewer. It works only in case there was more than one person at the interviews. Please look at these examples for a follow up email for a job interview bellow.

Samples of follow up emails after interview With no Response

Example 1

Dear Mr./Ms._______, 

Recently I went through a job interview for the (job title). I was delighted to meet you. I am writing to clarify the situation concerning the vacancy since I did not get any reply yet. Maybe the decision about my candidacy is still under discussion? I am still genuinely interested in this job. 

Looking forward to hearing from you soon.

I truly appreciate your time,

Best Regards, 

Amy Stone

Example 2

Dear Mr./Ms._______,

I’m writing to inform you that I am still very interested in the vacant position of ______ as we had an interview recently. After our conversation (use one or a few thoughts below) – I looked up some extra info on the internet and discovered that (true positive facts or statistic data about something you were discussing during the interview); – I started learning (qualification or skills you had not at the moment of the interview, but they are preferable for the job); – I have met (expert or the respectable professional in the target field) and discovered that (facts, knowledge, revelations that can have a positive impact on your possible working activity). (Then continue like this) This made me even more excited that there is a possibility to work with (the name of the company). I hope that you are considering my candidacy.

Please inform me in case you require some extra information I can provide you with in order to help you in the hiring process. 

Best Regards,
Amy Stone

Example 3

Dear Mr./Ms._______, 

I went through an interview at your company _____ weeks ago. You explained during our conversation that the company is searching for a _____ specialist with (skills). I am writing to let you know about my availability for the vacancy, and I am keen about taking the chance to work for your company. I assume I have all the necessary skills and qualifications for this position. In case this vacancy is no longer valid, I may demonstrate my enthusiasm as a freelance worker by providing some extra help for your company. 

Thank you, 

Best Regards,

Amy Stone

Example 4

Dear Mr./Ms._______,

I would like to inform you that I was offered a job in another company. The timing of my decision is already running out. However, I would be glad to reject this offer if you decide to choose me as the (job title). Please, be so kind as to inform me in the next 2 days about your positive or negative decision. If you require any further information from me, do not hesitate and give your feedback. 


Dylan Crake.

Example 5

Dear Rob,

I hope you are doing great! I sincerely thank you for your time. I really enjoyed the conversation we had on Thursday last week. In my pursuit to build my career in engineering, I want to learn more about you as a specialist in this field, as well as share my professional experience with you. I assume you are a very busy person, and I would be very grateful for the 30 minutes of your time. I truly want to meet with you during some gap in the work schedule or for a coffee break. Maybe a phone conversation would suit you more? I would appreciate any kind of communication.

Thanks again! 


Ricci Albam. 

So, this is conclusion reflections and examples about interview follow up email after no response, please use it and read recommendation in last part of this article.

Final Recommendations

At the end of the interview make sure you are aware of how long you can expect the reply. The simple question will save a lot of time and minimize the stress. Take into consideration that the recruiter can be busy as well. So collect the info on this matter as well. However, sending a follow-up email after no response for a few weeks is okay as well. This will show your interest and may serve as a reminder of your candidacy and your remarkable qualities.

Take note of our brief recommendations if your interview follow up email after had no response:

  • write your first email  and ask for feedback within a following day after the interview;
  • send emails to all interview participants with an expression of gratitude for their  time taken interest is shown ( and  do not forget about follow up email after interview no response);
  • try to be extremely specific, in particular when compiling another electronic request;
  • explain how you may be helpful for the company you are interested in, name the tasks you are particularly interested in solving and the way you will do it;
  • be sure to indicate that you would like to receive updated data, especially if you did not received a response for a long time;
  • you can also inform the recruiter if you have received an alternative offer, as well as which decision you are likely to make (after successful completion of the interview You will be pleased to receive a good follow up email after interview); 
  • stay connected  with the company, do not burn bridges, even though you have not received the desired position, everything might change in the blink of an eye!

We are sure that now you have the necessary recommendations, including samples of follow up emails after the interview, so that the job of your dreams becomes a reality! Good luck! 

Also, another info about emails you can read on this resource “How to write a professional email

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